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Emails and Announcements

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Learnomy sends automated email notifications for key learning events and lets you broadcast one-off announcements to all students or to the students of a specific course.

Overview

There are two distinct surfaces:

  • Email Settings (at Learnomy Settings > Emails) controls which automated notifications go out and who they come from.
  • Email Log (at Learnomy Settings > Email Log) is a read-only audit trail of every notification that was dispatched.
  • Announcements (at Learnomy > Announcements) lets you compose and send manual broadcasts to students.

Note: Announcements (Learnomy > Announcements) and the Email Log appear only when the Notifications module is enabled on the Modules page. If you don't see them, turn that module on first.

Configuring Email Notifications

  1. Go to Learnomy Settings in the sidebar.

  2. Click Emails in the left-hand settings navigation.

    Email Settings section

  3. Under Email Sender, enter the name and email address you want recipients to see. By default these use your site name and admin email.

  4. Under Email Notifications, use the checkboxes to enable or disable each notification type.

    The available notifications are:

    Notification Sent to
    Enrollment Welcome Student (on enrollment)
    Course Completed Student (on completion)
    Certificate Issued Student (on certificate generation)
    Quiz Graded Student (when a manual-graded quiz is finalized)
    Instructor Application Approved Instructor applicant
    Instructor Application Rejected Instructor applicant
    Withdrawal Approved Instructor (on payout approval)
    Membership Created Member (on subscription start)
    Membership Cancelled Member (on cancellation)
    Membership Renewed Member (on renewal)
    Membership Expired Member (on expiry)
    Trial Ending Reminder Member (trial nearly over)
    New Course Review Admin (when a student submits a review)
    New Lesson Comment Admin (when a comment is posted)
    Reply to a Comment The commenter (when a reply arrives)

  5. Click Save Changes.

Viewing the Email Log

The Email Log records every notification Learnomy attempted to send. It is useful for confirming a specific student received an enrollment email or for diagnosing delivery problems.

  1. Go to Learnomy Settings in the sidebar.

  2. Click Email Log under the Settings submenu.

    Email Log overview

  3. The page header shows the log name.

    Email Log header

  4. The table lists every logged notification with five columns:

    Email Log table

    Column What it shows
    Recipient The user's email address (or the user ID if no account is found)
    Type The notification type slug, such as enrollment or quiz_graded
    Subject / Title The notification subject line or title
    Status sent, failed, or skipped
    Sent At Date and time the notification was dispatched

    Rows written before the real delivery status column existed show skipped rather than a status that cannot be verified.

  5. Use the pagination controls at the bottom to move between pages. The log shows 25 entries per page.

The log is read-only. There is no delete or resend action from this screen.

Sending an Announcement

Announcements let you push a message to students as an in-app notification and, optionally, as an email.

  1. Go to Learnomy > Announcements in the admin sidebar.

    Announcements page

  2. The page header confirms you are on the Announcements screen.

    Announcements header

  3. Fill in the Create Announcement form.

    Compose form

    Field What to enter
    Title A short, clear subject line for the announcement
    Message The announcement body
    Course Select a specific course to notify only its enrolled students, or leave it as All students to reach every student on the site
    Email Check Also send email to each recipient if you want the announcement delivered by email as well as as an in-app notification

  4. Click Send Announcement. The form submits and the announcement appears in the Sent Announcements list below.

Reviewing Sent Announcements

The Sent Announcements list below the compose form shows every announcement that has been sent.

Sent announcements list

Each row shows the title, the course it was targeted to (or "All students"), a short excerpt of the message, and the date sent. You can delete a past announcement from the row actions. Deleting removes it from every recipient's notification feed and cannot be undone.

The list is paginated at 20 entries per page.

Tips

  • Turning off a notification type stops future emails of that type but does not affect notifications already sent.
  • The Email Log captures notifications from the moment the status column was added (migration 3.8.0). Older rows show skipped because their actual delivery status was never recorded.
  • An announcement sent to a specific course notifies only students who are currently enrolled in that course. Students who enroll later do not receive it.
  • There is no way to edit a sent announcement. Delete it and create a new one if the content needs to change.

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