Managing Students (Admin)
Free & ProThe Students section of the WordPress admin gives you a bird's-eye view of every learner on your site and a per-student detail page where you can see their full history and take management actions.
The Students list
Go to Learnomy > Students.
The list shows every user who has enrolled in at least one course. Each row shows the student's name and email, how many courses they are enrolled in, how many they have completed, their last active date, and their total lifetime spend.
Use the search field at the top to find a student by name or email. The status tabs (All, Active, Inactive) filter by whether the student has recent activity.
The student detail page
Click a student's name, or click View in the row actions, to open the student detail page.
The detail page collects all of that student's Learnomy data in one place. Administrators see every card and every management action. Instructors who reach the page via their own course data see the same cards but without the management controls.
Profile card
Shows the student's email, WordPress username, registration date, and the date they were last active on the site.
Learning summary card
A four-row summary at a glance:
| Field | What it shows |
|---|---|
| Courses enrolled | Total number of courses the student is enrolled in. |
| Courses completed | Completed count and completion rate as a percentage of enrollments. |
| Certificates earned | Number of certificates issued to this student. |
| Lifetime spend | Total amount the student has paid across all transactions. |
Grant course access (admin only)
A dropdown lets you manually enroll the student in any published course they are not already enrolled in. Manual grants bypass payment, so this works for paid courses and membership-gated courses. The enrollment is recorded with source manual.
If the student is already enrolled in every published course, the card shows a notice instead of the dropdown.
Course enrollments
A table of every course the student is enrolled in, with columns for:
- Course - links to the course editor.
- Status - enrollment status badge (active, completed, expired, etc.).
- Progress - percentage of lessons marked complete.
- Source - how the enrollment was created (purchase, manual, membership, etc.).
- Enrolled - the date the enrollment was created.
- Completed - the date the course was completed, or a dash if not yet complete.
Row actions (admin only):
- Reset progress - clears the student's lesson completions and quiz attempts for that course. The enrollment remains active; the student starts from the beginning.
- Remove access - deletes the enrollment entirely. The student loses access to the course and their progress for it is removed.
Certificates
A table of every certificate Learnomy has issued to this student: the course it was issued for, the issue date, the certificate status, and a link to the public verification page. An empty state appears if no certificates have been earned yet.
Quiz attempts
A table of all quiz attempts this student has made, showing the quiz name, score percentage, pass/fail result, attempt status (Submitted, Graded, etc.), and the date the attempt was submitted.
Payments
A table of every payment transaction associated with this student: date, transaction type, amount, payment provider, and status. An empty state appears if no payments are on record (for example, a student who only enrolled via manual grant or a free plan).
Removing a student
The Remove student button in the page header (admin only) deletes all of the student's course enrollments. Their WordPress user account is not deleted and they can re-enroll in courses afterwards. Use this to clear a test account or when a student requests removal of their learning data.
A confirmation prompt appears before anything is deleted.
Tips
- The student detail page is read-only for instructors. They can see a student's enrollments, quiz attempts, and certificates for courses they co-instruct, but they cannot grant access, reset progress, or remove the student.
- The completion rate in the Learning summary card is calculated as completed courses divided by enrolled courses. A student enrolled in 5 courses who completed 2 shows 40%.
- Resetting progress does not affect the enrollment status or the enrollment record. The student keeps access to the course and can work through it again from the beginning.
- The Payments table shows all transactions linked to the student's user ID. It includes refunds as well as purchases.